Straight answers
Before anybody hands over a program’s week to new software, they want to know what it does to their staff, their parents and their budget. Here it is.
When you create the program you get a staff code. Assistants sign up with that code and land straight on your board — you do not have to invite them one at a time or approve anything. You can see every seat in use on the Staff screen, and the code is regenerated the moment you ask for a new one.
Assistants can read everything and work their own assignments: change status, claim unclaimed tasks, mark messages read. Editing the schedule, the roster, logistics and the message board is limited to the head coach and coordinators. Billing is head coach only.
No, and that is deliberate. Sixty player accounts and a hundred and twenty parent accounts is a support job nobody on your staff wants. Players and parents are audiences you publish to, with their contact details on the roster record, not users you administer.
Roll it forward. Pick the week it came from, pick the week it is going to, and every unfinished task moves over with its category, day and assignee intact. Finished work stays where it happened so the week is still an honest record.
It is built the way a script is built: periods in order, each with a duration, a unit — offense, defense, special teams or team — and the install written next to it. The board adds up the minutes as you go, which is usually where a script falls apart.
They can try. CoachingHQ checks the facility and the time window when you save, and if it overlaps an existing booking it saves as a conflict and shows up on the dashboard. Finding out on Sunday is the entire point.
Everything. 14 days on the Coordinator plan with no card, including the logistics modules and read receipts. When it ends, the program keeps its data and waits on the billing screen until the head coach picks a plan.
Stripe Checkout for the card, the Stripe customer portal for everything after — receipts, a new card, cancellation. CoachingHQ never stores card details. Cancel and the program stays open through the period you already paid for.
That is your call. Plans are monthly with no contract, so a lot of staffs run Program from August through the playoffs and drop to Sideline for winter workouts and spring ball. Your weeks, roster and scripts are all still there when you come back.
Start the trial and put it in front of your staff on a live week. That answers more than a sales call does.